At present, a large number of Outlook users are seeking the best and efficient way to export Outlook email as HTML since the HTML permits users to read their emails conveniently. If you want to get more information regarding the possible solutions to this problem, then, it is necessary to read this blog in detail describing the Manual & the Professional approach to perform the Outlook email to HTML conversion. However, it is also essential that the user has at least some prior understanding of the HTML format before beginning with this main discussion. Therefore, in the next section we will discuss the HTML file format.
HTML File Format – Overview
HTML is also known as the hypertext markup language and it works with files in HTML languages. This is a format of file usually used in web page development. It is also used automatically when sending messages from your Outlook mail. When certain traditional documents are to be created with various fonts, colors, ordered and unordered lists, HTML is one of the formats to be used. It can also be used when you want to show some images inside your mailbox message.
Bonus Tip: If you have a PST file and need to export the emails into HTML file format with ease without utilizing Outlook? Then, you must use the services of an BLR PST Converter tool which can export PST to HTML with attachments.
Why to migrate the Emails from Outlook to HTML Format
This process to save emails in HTML is helpful when users want to read Outlook emails in almost all browsers available. Because HTML is used in web pages, all HTML files can be opened in web browsers. Thus when you have converted Outlook emails to html, the outlook emails can be opened on any system irrespective of outlook installation. Last backup feature of the HTML file is also used to back up Outlook emails.
How to Convert Outlook Email as HTML: Manual Method
Step 1: Open the microsoft outlook app through your system.
Step 2: Go to the email that you wish to export in the HTML file format.
Step 3: On the menu bar at the top, visit the first drop-down labeled ‘File’ and click the ‘File Save As’ button. Another browser window will open at that point of time on the screen.
Step 4: Select the Outlook folder where you want to save Outlook email as HTML.
Step 5: Make sure you have entered the desired file name in the ‘File Name’ section. The subject of the mail is created on its own. If you want to change the file name, then you are supposed to type a new file name in the file name textbox of the dialog box.
Step 6: Now without closing the window, choose the HTML from the “File Save As” options.
Step 7: Next ‘Save’ and then progress with Outlook converted to HTML format email.
Challenges Associated with Manual Process
The above-discussed manual approach is rather primitive and unproblematic, but it is good merely for copying single emails in HTML. In case of having multiple files, users have to do the same process for and for every mail which in turn makes this quite a time consuming method. Thus, individuals having the need to convert massive Outlook emails do not use this method.
Expert Solution to Convert PST to HTML Without Outlook
Since the manual approach has various disadvantages that users come across during the process, users are always advised to use the PST File Converter Tool. This software enables users to convert as many Outlook email data into HTML with ease. This application is also able to copy all the mailbox data from Outlook such as emails, contacts, tasks, notes, etc. It enables users to export Outlook data into different formats including PDF, DOCX, RTF, TXT and many others, without having to install Outlook. This is what you need to do to run this tool:
Step 1: Download, set up, then open the BLR PST File Converter Software.
Step 2: Click the Add File option, select the PST files you wish to convert, then click OK.
Step 3: Select file which user want to convert and click on “Next”
Step 4: The software will provide a preview mode after loading. Choose anywhere to view the message for any file.
Step 5: Click Export then select the folders you wanted to export.
Step 6: Choose the process of exporting file options as recommended for your needs.
Step 7: Click Browse and provide a path to save the converted file.
Step 8: For starting PST file conversion, click Export.
Advantages of Using Automated Solution for Outlook to HTML Conversion
There are many benefits that can easily be accrued by using the software to convert any Outlook email to html file format. Some of the benefits are:
- It can even convert any number of emails even from corrupted PST files.
- Export Emails Filter, by date range, from Outlook.
- Innovative and time-saving approach to migrate outlook data.
- No emails loss and all the metadata related to Outlook emails are kept safe.
- Way to transform Outlook email to HTML without Outlook installation.
- You can export emails from any size of PST files, ANSI or Unicode.
Conclusion
To ensure that the users avoid such terrible incidences of losing their important data, it becomes mandatory to carry out the Outlook email backup. Furthermore, users may require the Outlook email to be opened in the HTML version. For both, Outlook users search how to convert Outlook email to HTML In both cases, users look for ways to convert outlook email to HTML. Thus, two effective approaches that can be used to implement this conversion process were discussed in this blog. Each of the techniques has its own strength and weakness. The first one is prescribed suitable for one or a single digit email, however, if there are many or large numbers of emails then users should consider using the professional approach. With the help of automated software, Outlook email is very simple to save as HTML format along with data integrity.
